ACA Reporting Consultant Services for Employers
Support understanding ACA reporting responsibilities, organizing data, and preparing accurate filing information.
ACA reporting is the process employers use to report health coverage offers, employee eligibility, and coverage information to the IRS. Freedom HR Solutions helps you review your requirements, organize workforce data, prepare filing information, and respond to reporting issues.
The problem
Common problems we help with
- You are unsure whether you are an Applicable Large Employer.
- Workforce and coverage data are spread across systems.
- Filing information is hard to assemble accurately.
- You received an ACA notice and need a plan.
What you get
What this service includes
ALE review
Help determining Applicable Large Employer status.
Data organization
Pull together the workforce and coverage data you need.
1094 and 1095 preparation
Support preparing accurate filing information.
Penalty response support
Practical help understanding and responding to ACA notices.
Who it helps
Who this service is for
Challenges solved
Issues this addresses
- Unclear ALE status
- Disconnected coverage and eligibility data
- Filing errors on 1094 and 1095
- IRS notices with no clear response plan
Our process
How we work
A clear, practical process from first conversation through ongoing support.
- 1
Discover
We learn how your business operates today, including your systems, team, workflows, and the goals behind the work.
- 2
Review
We review current configurations, documentation, data, and processes to understand what is working and what is not.
- 3
Assess
We identify gaps, risks, errors, and improvement opportunities, then prioritize them by impact and urgency.
- 4
Recommend
We provide clear, practical recommendations with a plan you can act on, written in language your team can use.
- 5
Implement
We help put the changes in place, from system configuration and documentation to testing and training.
- 6
Support
We stay available for ongoing questions, troubleshooting, and improvements as your business changes.
Outcomes
The benefits
Clear requirements
Understand what your business is responsible for.
Organized data
Filing information that is easier to assemble and trust.
Fewer errors
Reduce the avoidable mistakes that lead to notices.
A response plan
Know how to respond if a notice arrives.
Keep exploring
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Find out whether your business is an Applicable Large Employer and what that means for your ACA responsibilities.
Learn moreCompliance Support
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Learn moreWho we help
Relevant for these teams
Multi-State Employers
Coordinated payroll, ACA reporting, handbook, and compliance support for employers operating across multiple states.
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Support for open enrollment setup, eligibility data, ACA reporting, and benefits workflows so your busiest periods run more smoothly.
Learn moreGrowing Businesses
HR systems, payroll, benefits, and compliance support that scales as your headcount grows, so your operations keep pace with your business.
Learn moreFAQs
Frequently asked questions
What is ACA reporting?
ACA reporting is how employers report health coverage offers, employee eligibility, and coverage information to the IRS. We help you review requirements and prepare filing information.
Who needs to file IRS Forms 1094 and 1095?
Applicable Large Employers generally have ACA reporting responsibilities. We help you review your status and what it means for filing.
What is an Applicable Large Employer?
Generally, an employer that averaged 50 or more full-time and full-time equivalent employees in the prior year. We help you review your numbers.
Can Freedom HR Solutions help with ACA penalty notices?
Yes. We help you understand the notice and organize a practical response. We do not provide legal advice or guarantee outcomes.
What information is needed for ACA reporting?
Reporting generally relies on workforce data, coverage offers, and eligibility information. We help you organize what is needed.
When are IRS Forms 1094 and 1095 due?
Filing deadlines for Forms 1094 and 1095 vary by year and filing method. Electronic filers generally have a later deadline than paper filers. We help you organize your data so you are ready ahead of your deadline. Check the IRS website for the current filing year deadline.
What is the Employer Shared Responsibility Payment?
The Employer Shared Responsibility Payment is a payment the IRS may assess when an Applicable Large Employer does not offer minimum essential coverage to eligible employees or the coverage offered does not meet affordability or minimum value standards. We help employers understand their situation and organize a practical response.
What should I do if I receive an ACA penalty notice from the IRS?
Do not ignore it. Read the notice carefully, note the response deadline, and gather your coverage and eligibility data. We help you understand what the notice is asking for and organize a practical, organized response. We do not provide legal advice or guarantee outcomes.
Does ACA reporting apply to multi-state employers?
Yes. ACA reporting responsibilities apply regardless of how many states you operate in. Multi-state employers often have more complex eligibility and coverage data to organize. We help you pull that data together across systems.
Do employees need Form 1095-C to file their taxes?
Employees generally do not need Form 1095-C to file their personal tax return, but it provides useful coverage information. As an employer, your responsibility is to furnish the form accurately and on time. We help you prepare the underlying data so your forms are accurate.
Ready to see where your HR stands?
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